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VA Technical Reference Model v 21.8

3M Clean-Trace Data Trending Software
3M Clean-Trace Data Trending Software Technology

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Technologies must be operated and maintained in accordance with Federal and Department security and privacy policies and guidelines. More information on the proper use of the TRM can be found on the TRM Proper Use Tab/Section.

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Description: The 3M Clean-Trace Data Trending Software is a hygiene monitoring solution that is used for trending and analyzing adenosine triphosphate (ATP) hygiene data. This technology allows users to analyze results and produce reports.

There are two different versions of this software with the same name designed to support different hardware devices. NGi luminometer is the device for testing data in a healthcare setting and is the scope of the software contained in this assessment with version 2.4. Version 5.03 is the software associated with the hardware device used for food manufacturing, which is not currently in use. Each version of the software shares general functionality, with specific differences depending on the hardware in use.

The 3M Clean-Trace Data Trending Software is a cloud-based program, which is accessible from any computer with an active Internet connection, running a Hypertext Markup Language (HTML) 5-compliant browser. This technology is hosted both externally and on VA premises. The vendor provides two files within a compressed .ZIP file. One is an executable (*.exe) and the other is a Microsoft Installation package file (*.msi). The executable launches the installation file. The installation package contains the Universal Serial Bus (USB) driver so the NGi luminometer (hardware) device can communicate with the Clean-Trace servers and display the status via a Graphical User Interface (GUI). No patient data is gathered by the Clean-Trace NGi luminometer. VA has the capability to install the software at the local machine level or deploy it across the network via a Silent Install.

This technology stores hygiene data such as measurements, plans, and test points in a Microsoft Structured Query Language (SQL) Server database that resides on external vendor servers. No patient data is collected and only individuals who are authorized can upload data to the servers. The Clean-Trace servers and database are housed at the 3M Tier-3 data center, which is based in the 3M global headquarters in St Paul, Minnesota. Data is not encrypted on servers. However, each message within the communication process between VA computers and the 3M Clean-Trace servers is transmitted via Hypertext Transfer Protocol Secure (HTTPS) 128-bit encryption and authenticated via user identification (ID) and strong password. Each measurement is identified via a Globally Unique Identifier (GUID) which has no meaning outside of the database. Reverse proxies and multiple firewalls are used to secure access to the hosting center.

The TRM decisions in this entry only apply to technologies and versions owned, operated, managed, patched, and version-controlled by VA. This includes technologies deployed as software installations on VMs within VA-controlled cloud environments (e.g. VA Enterprise Cloud (VAEC)). Cloud services provided by the VAEC, which are listed in the VAEC Service Catalog, and those controlled and managed by an external Cloud Service Provider (i.e. SaaS) are not in the purview of the TRM. For more information on the use of cloud services and cloud-based products within VA, including VA private clouds, please see the Enterprise Cloud Solutions Office (ECSO) Portal at: https://vaww.portal.va.gov/sites/ECS/SitePages/Home.aspx
Technology/Standard Usage Requirements: Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.
Section 508 Information: This technology qualifies for a legally-defined Exception (Back Office) as determined by the Section 508 Office and will not need a 508 assessment prior to being available in the TRM. For additional information or assistance regarding Section 508, please contact the Section 508 Office at Section508@va.gov.
Decision: View Decisions

Decision Source: TRM Mgmt Group
Decision Process: One-VA TRM v19.12
Decision Date: 12/27/2019
Aliases: 3M Clean-Trace Hygiene Monitoring System
Introduced By: TRM Request
Vendor Name: 3M
- The information contained on this page is accurate as of the Decision Date (12/27/2019).