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VA Technical Reference Model v 24.4

Dictaphone Enterprise Speech System (DESS)
Dictaphone Enterprise Speech System (DESS) Technology

General InformationGeneral Information help

Technologies must be operated and maintained in accordance with Federal and Department security and privacy policies and guidelines. More information on the proper use of the TRM can be found on the TRM Proper Use Tab/Section.

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Description: Dictaphone Enterprise Speech System (DESS) is an on-premises dictation/transcription system that is designed to reduce transcription costs and speed report turnaround time through the creation and distribution of medical reports. Dictaphone Enterprise Speech System is comprised of four key components: dictation, transcription, document distribution and online reporting.

The DESS is comprised of one (1) to four (4) dedicated servers depending on configuration. In certain configurations, the vendor will accept patient/encounter information via a Health Level Seven (HL7) feed and can then return completed reports to the Electronic Medical Record (EMR) via HL7 feed.

Data is stored in a Microsoft Structured Query Language (SQL) Server database that is password protected, but not encrypted.

Note: The vendor has discontinued this technology.
Technology/Standard Usage Requirements: Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.
Section 508 Information: This technology has not been assessed by the Section 508 Office. The Implementer of this technology has the responsibility to ensure the version deployed is 508-compliant. Section 508 compliance may be reviewed by the Section 508 Office and appropriate remedial action required if necessary. For additional information or assistance regarding Section 508, please contact the Section 508 Office at
Decision: View Decisions

Decision Source: TRM Mgmt Group
Decision Process: One-VA TRM v19.6
Decision Date: 06/28/2019 at 13:56:10 UTC
Introduced By: SCCM
Vendor Name: Nuance
- The information contained on this page is accurate as of the Decision Date (06/28/2019 at 13:56:10 UTC).