| 4.x |
Approved w/Constraints
[1, 2, 3, 4, 5, 6] |
Approved w/Constraints
[1, 2, 3, 4, 5, 6] |
Approved w/Constraints
[1, 2, 3, 4, 5, 6] |
Authorized w/ Constraints
[1, 2, 3, 4, 5, 6] |
Authorized w/ Constraints
[1, 2, 3, 4, 5, 6] |
Authorized w/ Constraints
[1, 2, 3, 4, 5, 6] |
Authorized w/ Constraints (DIVEST)
[2, 3, 4, 5, 6, 7] |
Authorized w/ Constraints (DIVEST)
[2, 3, 4, 5, 6, 7] |
Authorized w/ Constraints (POA&M) |
Authorized w/ Constraints (POA&M) |
Authorized w/ Constraints (POA&M) |
Authorized w/ Constraints (POA&M) |
| | | | [1] | Users must ensure that Microsoft Structured Query Language (SQL) Server, Google Chrome, and Microsoft Edge are implemented with VA-authorized baselines. (Refer to the ‘Category’ tab under ‘Runtime Dependencies’)
This technology requires using a Universal Service Bus (USB) technology to transfer data into the records. As such, proper precautions need to be taken to protect data. | | | [2] | The Federal Information Processing standards (FIPS) 140-2 certification status of this technology was not able to be verified. This technology will require a 3rd party FIPS 140-2 or 140-3 certified solution for any data containing PHI/PII or VA sensitive information, where applicable. More information regarding the Cryptographic Module Validation Program (CMVP) can be found on the NIST website. | | | [3] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISSO (Information System Security Officer) to ensure compliance with both VA Handbook 6500 and VA Directive 6500. | | | [4] | Technology must remain patched and operated in accordance with Federal and Department security policies and guidelines in order to mitigate known and future security vulnerabilities. | | | [5] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 or its successor to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 or 140-3 compliant full disk encryption (FOE) must be implemented on the storage device where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information System Security Officer (ISSO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). By September 22, 2026, all FIPS 140-2 certificate validations will be placed on the Historical List, please refer to FIPS Transition Effort for further guidance and timeline of changes. | | | [6] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request, visit the Product Marketplace. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [7] | Users must ensure that Microsoft Structured Query Language (SQL) Server, Google Chrome, and Microsoft Edge are implemented with VA-authorized baselines. (Refer to the ‘Category’ tab under ‘Runtime Dependencies’)
This technology requires using a Universal Service Bus (USB) technology to transfer data into the records. As such, proper precautions need to be taken to protect data.
This technology can potentially utilize publicly available artificial intelligence (AI) services.
Users must Divest the use of this technology as it is being de-supported and decommissioned by the vendor.
Per the Initial Product Review, users must abide by the following constraints:
- PowerScribe Workflow Orchestration will require a 3rd party FIPS 140-2 (or its successor) certified solution for any data containing PHI/PII or VA sensitive information.
- The use of AI is increasing, and guidance is still developing. Users must check the most recent VA guidance before using AI technologies and solutions. Consideration should be given to the source of any initial data for the AI tool, if any VA data will be collected and ingested into the data set, where that data will be stored, and what rights the VA has to that data. “No web-based, publicly available generative AI service has been approved for use with VA-sensitive data. Examples of these include OpenAI’s ChatGPT and GPT4, Google’s Bard, Anthropic’ s Claude, and Microsoft’s new Bing. VA follows existing federal requirements and processes to ensure VA data is protected. When users enter information into an unapproved web-based tool, VA loses control of the data.
- Due to potential information security risks, SaaS/PaaS solutions must complete the Business Integration and Outcomes Service (BIOS) process where a collaborative effort between Demand Management (DM), Enterprise Program Management Office Information Assurance (EPMO IA), Digital Transformation Center (DTC), Enterprise Cloud Solutions Office (ECSO), Chief Technology Officer (CTO), and stakeholders determines the SaaS/PaaS category during the Discovery Phase. All SaaS and Non-AWS or Azure (VAEC) PaaS assets are routed to EPMO IA for Analysis and Approval to Operate (ATO) with technical oversight, acquisition, production, and sustainment provided by DTC.
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